An 800-person plenary, four rooms running in parallel, speakers changing every hour: a congress is won or lost in the rooms.Chroma handles the technical side of your medical and scientific congresses and conventions, from reading the venue's technical specifications to the last session.
We bring together the spaces, the audiovisual set-ups and the speakers' needs so that sessions and discussions run in good conditions.
Study the venue's constraints and organise the spaces, the distribution and the technical needs of each session.
Prepare the equipment, materials and teams so that each space is ready for its programme.
Coordinate audiovisual operations during the congress, then organise delivery of the planned content.
Coordinated sessionsShare the highlights
A prepared setting
Connect audiencesRoom coordination, distribution and speaker support.
Plenaries, interaction and networking set-ups according to the brief.
Access, registration and coordination of voting tools.
Video recording, interpretation as needed and session streaming.
Renting a congress centre does not mean the technical side is included. We read the venue's technical specifications with you before the quote.
The building's basics, designed for a meeting, not for a congress.
What Chroma installs and operates, room by room.
Typical figures observed on our congresses. Each venue has its own inclusions: they are listed in its technical specifications.
Whatever the type of congress, we apply a structured approach that keeps technical risks under control and ensures quality of delivery.
Study of the venue's technical constraints, definition of the audiovisual solutions and coordination with your teams to validate the concept.
Equipment booking, supplier coordination, preliminary technical tests and validation of visual materials.
Full technical build, audio/video calibration, rehearsals with speakers and final validation.
Permanent technical control room, handling of the unexpected, coordinated de-rig and delivery of the content produced.
On a congress, the usual incidents are known. We prepare the response before day one, so the audience notices nothing.
| Sensitive point | Our answer | For you |
|---|---|---|
Equipment failure | Our answer Microphone, computer or video projector: a spare unit is already connected and tested, and the technician switches over in a few seconds. | For youThe session continues |
Full room | Our answer An overflow room is planned and receives the session live, picture and sound. | For youNobody is left outside |
Speaker absent | Our answer If the speaker has sent us a recorded version, we play it at the scheduled time; otherwise we adjust the running order with you. | For youThe programme holds |
Programme change | Our answer The control room updates the running order, the screens and the speakers' captions during the day. | For youThe screens stay accurate |
A technical running order written before day one, one project manager from scoping to de-rig and a team in the control room throughout every session.
I have been working with Chroma Technique for several years on events such as the Journées Dermatologiques de Paris, the Journées Francophones de Radiologie and others… Always looking for new solutions, they support us with passion on the audiovisual technical side. A real pleasure to work together!
Genuine technical support and very good client relationship management. A pleasure to work with, every time.
A trusted supplier I work with regularly. Professionalism, responsiveness and technical quality are always there. Perfect for my events!
Answers to the most common questions about congress organisation.
We recommend at least 3 to 4 months for a congress of this size. This allows time to book the venue, coordinate suppliers and run the necessary technical tests.
For international events or events with specific constraints (accreditation, simultaneous interpretation), allow 5 to 6 months of preparation.
Professional streaming in broadcast quality: multiple cameras, a live video control room and a secure streaming platform.
We manage real-time interaction (chat, Q&A, voting) and recording for on-demand viewing. Dedicated bandwidth and backup solutions as standard.
Our expertise in television broadcast and wireless video transmission sets us apart on the most technically demanding congresses.
We master multi-camera control rooms, high-definition video recording and simultaneous distribution across several media (screens, streaming, recording).
The budget depends on the number of participants, the duration, the venue and the number of rooms to equip.
A rough guide observed on our congresses: for 500 participants, technical production (sound, lighting, video) generally accounts for 15 to 20% of the total budget, after the venue and catering. Also allow a 5 to 10% contingency for the unexpected.
Absolutely. We adapt to your trusted suppliers (catering, security, transport) while handling technical coordination.
Our role is to centralise coordination and make sure all contributors work together for the success of your event.
A technical team on site throughout every session, with backup equipment for critical equipment (sound, video, lighting).
Every common incident has its response planned in advance: a spare unit, an overflow room, a pre-recorded talk. See the details further up this page.
Yes, provided it is planned from the scoping stage: hearing loops in the rooms, live captioning on the screens, and sign language interpretation if your audience requests it.
